Research, deal documents and reports
Research notes, pitch books, information memoranda, investment committee papers and investor reports are produced as PDF, DOCX and PPTX files.
Document watermarking for financial services
Investment banks, private equity firms and asset managers distribute price-sensitive documents to clients, investors and counterparties every day. Invisproof issues each recipient an individual copy with an invisible watermark, so that a document found outside its intended audience can be identified.
Financial documents and their recipients
Clients, investors and counterparties
The same document may be sent to a list of institutional clients, to the limited partners of a fund, or to each bidder and lender in a transaction.
Information that moves prices
Much of this material is confidential until it is published, and some of it is never intended for publication at all.
An individual copy for each recipient
Invisproof issues every client, investor and counterparty a copy of their own, and the documents open in the applications already in use.
The process for financial documents
Watermark
The Document Engine prepares an individual copy of each note, memorandum and report for every recipient on a distribution list.
Distribute
Staff sign in through the institution's identity provider, and outside recipients open their copies with a passcode or a one-time code sent by email.
Identify
If a document is found outside its intended audience, an investigation compares it with the copies issued and identifies the copy it came from.
Financial work in which it is used
Deal teams circulate memoranda and presentations to bidders, lenders and investors.
- Information memoranda and pitch books
- A separate copy for each recipient
- A record of which copy was issued to whom
Research is distributed to a list of institutional clients, each of whom is entitled to it under an agreement.
- Research notes and reports
- An individual copy for each client
- Documents in their original format
Managers report to their investors and share material on prospective investments.
- Investor reports and fund documents
- A copy for each limited partner
- Investment committee papers
Results and announcements are prepared with advisers before publication.
- Draft results and announcements
- Copies for auditors and advisers
- Material held until publication
Controls for a financial institution
Documents read in the browser
A document is read in the secure viewer in a browser, with nothing to download and nothing to install. The organization decides which documents are read only in this way.
Copies in the original format
Where the organization permits it, a recipient saves a copy in its original format. The copy opens in the usual applications, can be read offline and keeps its watermark.
Recipients inside and outside
Members of the organization sign in with their accounts. Recipients outside it need no account, and open a file with a passcode or a one-time code sent to their email address.
Investigation of a found copy
A file found outside its intended audience is submitted for investigation, which compares it with the copies issued and states the probability that it came from a given copy.
- Nothing to download
- Nothing to install
- Decided file by file
- Original format
- Usual applications
- Offline viewing
- Watermark retained
- Sign-in for members
- Passcode
- One-time code by email
- No account for outside recipients
- Any found file submitted
- Compared with the copies issued
- Probability stated
- Decision left to the organization
What a financial institution gains
Documents can be sent to every client and investor entitled to them. Because each copy remains accountable, a long distribution list need not be shortened for the sake of confidentiality.
When a document appears where it should not, an investigation identifies the copy it came from, and the institution can account for the matter on evidence.
A finding concerns one copy. The teams and counterparties who handled their own copies properly are not drawn into a general inquiry.
Questions from financial institutions
How do staff sign in?
Members sign in through the identity provider their organization already uses, and a second factor is required by default. Administrators always sign in with one.
Do investors and counterparties need an account?
No. Recipients outside the institution open a document with a passcode or with a one-time code sent to their email address.
Does Invisproof replace a data room or an investor portal?
No. Those systems govern who may reach a document. Invisproof is concerned with the copy each permitted recipient then holds, which it issues individually and can later identify.
Is a record kept of what an administrator changes?
Yes. Every change an administrator makes is recorded, and an account can be suspended at once and signed out from every device.
Related use cases and solutions
Transactions and due diligence
Information memoranda, term sheets and disclosure documents, issued as a separate copy to each bidder and adviser.
View use case
Embargoed announcements
Financial results, press releases and launch material, issued as an individual copy to each recipient before publication.
View use case
Board and leadership material
Board packs, strategy papers and minutes, issued as an individual copy to each director and officer.
View use case
Legal services
Drafts, advice and disclosure documents, issued by law firms and legal departments as an individual copy to each recipient.
View solutionRequest access
Invisproof is provided to organizations by approval.